Ongoing Project Monitoring

Ensuring the continuous and impactful operation of your AirGradient air quality monitoring network requires a comprehensive approach that extends beyond initial deployment and routine maintenance. This chapter serves as an overview of the multifaceted strategies and processes essential for the long-term success of your project.

In the operations section of this documentation, we will explore both the technical aspects of maintaining a robust and reliable data stream and crucial non-technical dimensions, such as effective community engagement and stakeholder communication. By providing a holistic view of ongoing operations, this document and the subsequent chapters in the operations section aim to equip you with the knowledge and tools necessary to maximize the utility and impact of your AirGradient monitors and network over extended periods.

1. Technical Operations

1.1 Dashboard as a Control Center

The AirGradient Dashboard is your central hub for managing the network. It provides real-time data visualization, remote diagnostics, configuration options, and alerting capabilities, allowing for efficient monitoring and control of your devices. Understanding its features is key to effective network management.

You may refer to Chapter O2 - Dashboard Manual for in-depth guidance on dashboard utilization.

1.2 Ensuring Data Quality and Network Health

Maintaining high-quality, reliable data is fundamental. This involves several interconnected activities:

Maintaining Data Quality and Accuracy: Regularly calibrating sensors against references is crucial to prevent drift and ensure accuracy over time.
Monitor Maintenance (Site Inspections & Remote Identification): Both regular physical site inspections (checking monitor condition, environment, connectivity, security) and remote monitoring via the dashboard are essential. This dual approach helps proactively identify and address issues like offline monitors, unusual readings, or physical damage before they significantly impact data collection. Using data patterns can also highlight potential sensor problems.
Using Data to Identify Issues: Analyzing data trends and comparing readings between nearby monitors can reveal subtle issues like sensor drift or inaccuracies that might not trigger immediate alerts but require investigation.

You may refer to Chapter O3: “Maintaining Data Quality and Accuracy” to keep your sensors accurate over time, and Chapters O4.1, O4.2, and O4.3:
“Monitor Maintenance” for detailed guidance on site inspections, remote issue identification, and component replacement.

1.3 Data Download and Export

The AirGradient platform allows you to export your data for deeper analysis, reporting, or integration with other tools. Data can be downloaded as CSV files from the dashboard or accessed programmatically via the API, with options for raw or aggregated (bucketed) data formats. Be mindful of data retention policies for each format.

You may refer to Chapter O6: “Data Download and Export” for detailed instructions.

1.4 AirGradient API

For advanced users and integration purposes, the free AirGradient API provides programmatic access to real-time and historical air quality data. This enables automation, custom visualizations, and incorporation of data into other platforms.

You may refer to Chapter O9: “AirGradient API” for detailed information on API usage.

2. Non-Technical & Strategic Operations

Beyond the hardware and data streams, successful long-term operation depends on strategic planning, community involvement, and resource management.

2.1 Project Alignment with Objectives and Impact Measurement

Continuously evaluate if your project activities align with your original goals (e.g., raising awareness, informing policy, tracking emission changes). Measuring impact involves assessing changes in air quality, tracking community awareness and behavior shifts, and documenting how your data is being used publicly. This ensures your project remains focused and demonstrates its value.

You may refer to Chapter O8: “Measuring Your Impact” for detailed information on impact assessment.

2.2 Stakeholder and Community Engagement

Sustained engagement with stakeholders and the local community is vital for relevance and support. This involves clear communication using accessible language and appropriate channels, making data relatable, addressing concerns transparently, and celebrating community actions prompted by the data. Evaluating communication effectiveness and managing stakeholder involvement (including manpower) are key.

You may refer to Chapter O7: “Community Engagement” for detailed strategies.

2.3 Time Management

Effective time management is crucial for successfully implementing and maintaining your air quality monitoring project, ensuring that all tasks are completed efficiently and within the allocated timeframe. Here are some important points to keep in mind:

Project Timeline Assessment: Regularly assess whether project activities are proceeding according to the planned timeline. This involves monitoring progress against key milestones and deliverables.
Identifying Potential Delays: Proactively identify any potential delays or roadblocks that may impact project progress. This could include issues related to equipment maintenance, data analysis, community engagement, or reporting.
Developing Mitigation Strategies: Develop strategies for addressing scheduling challenges, such as adjusting timelines, reallocating resources, or seeking assistance from partners. This may involve prioritizing tasks, delegating responsibilities, or implementing contingency plans.
Communication and Coordination: Maintain clear communication and coordination among project team members and stakeholders to ensure that everyone is aware of the project timeline and any potential changes.
Resource Allocation: Ensure that resources (personnel, equipment, funding) are allocated efficiently to support timely completion of project activities.
Regular Reviews and Adjustments: Conduct regular reviews of the project timeline and make adjustments as needed to ensure that the project remains on track.
Documentation: Keep detailed records of project timelines, milestones, and any deviations from the original plan. This documentation can be helpful for future project planning and evaluation.

Proactive time management ensures that project goals are achieved within the allocated timeframe and that resources are utilized efficiently, leading to a more successful and impactful air quality monitoring initiative.

2.4 Financial Sustainability

Alongside managing time, finances must also be managed sustainably to ensure a long-lasting and impactful air quality network. Here are some key factors to consider:

Budget Forecasting: Regularly review and update the project’s budget forecast to assess its current financial status and anticipate future needs.
Budget Management: Discuss any instances of overspending or underspending, and implement strategies for staying within the allocated budget. This may involve cost-cutting measures, reallocating funds, or seeking additional funding.
Long-Term Funding: Address the project’s long-term financial sustainability by exploring potential funding sources and partnerships. This could include grant applications, collaborations with local businesses, or community fundraising initiatives.
Resource Optimization: Identify opportunities to optimize resource allocation and reduce operational costs without compromising data quality or project impact.
Financial Reporting: Maintain accurate and transparent financial records, and provide regular reports to stakeholders on the project’s financial status.
Contingency Planning: Develop contingency plans to address unexpected financial challenges or funding shortfalls.
Partnership Development: Foster relationships with potential partners who can contribute financial resources or in-kind support to the project.

3. Conclusion

This document has provided an overview of the essential aspects of ongoing network operation for your AirGradient air quality monitoring project. By following the guidelines outlined in this chapter and the subsequent detailed operational documents, you can ensure the continuous, reliable, and impactful functioning of your monitoring network.

Should you encounter any questions or issues not covered in this guide, please do not hesitate to reach out to AirGradient support for further assistance. We are committed to supporting you in your efforts to improve air quality and create healthier communities.

Developed by AirGradient in Collaboration with the UNDP Global Centre Singapore CC-BY-SA